Welcome!
We are so happy you decided to pursue a career and home with us at Be. Our collective is aiming to change the formulaic approach to mental health. Our goal is to ensure our practitioners are collaborative and focus on client care from an individualized, root cause analysis perspective. This involves a high level of training and knowledge that allows the practitioner to determine ways to fit the treatment or adjunct supportive process to the client’s needs, not attempting to fit the client to the treatment approach.
We will be in touch with you at various steps throughout this process, but if you have any general questions, please reach out to our coordinator, Emily, who will be your primary contact.
Forms, Documentation, & Required Information
All of the forms below should be completed and signed as soon as possible.
Copies of each form may be filled out online and then downloaded so they can be sent to us. Please ensure all forms are returned to Emily at coordination@beholisticcenter.com.
Don’t forget about these other documents:
Proof of Licensing (Certificate of Licensure)
Proof of Automobile Insurance (Proof of coverage required)
Obtain a National Provider Identification Number (NPI)
The NPI is a Health Insurance Portability and Accountability Act (HIPAA) Administrative Standard. An NPI is a unique identification number for covered health care providers. Follow this link to learn more.
Meet Your Guide Emily
Emily often works behind the scenes, coordinating space at the Center for Be. offerings and preparing for special activities. She won’t be at the front desk all the time, but sometimes she’s lucky enough to welcome you when you step through our door. You can read more about her and find her contact information here.
If you have any questions during your onboarding and orientation process, please feel free tor each out to Emily any time or setup an appointment to meet with her.
Schedule a Tour & Be. Orientation Meetings
space onboarding with Emily
This is where we’ll get you setup with August Lock access to the building and let you know everything you need to feel at home in our restored 1915 character home.
We’ll show you where to park too!
Documentation and Forms Onboarding & Training with Carey & Emily
During this process, Carey and Emily will guide you through our documentation requirements and help you understand what intake forms will be provided to our clients.
Be mindful of time spent on client documentation and forms, which must be completed at Be.
Please check with Carey about appropriate time allotments per client service hour, for notes, etc.
Simple Practice Orientation & Training with Carey
During this time, you will grow more acquainted with Simple Practice and how we use the platform to coordinate services and documentation at Be. To get started, be sure to familiarize yourself with the self-guided Simple Practice trainings found below.
Employee Training
Download and Review our Employee Handbook
To get started, be sure to download and review the emplopyee handbook. This is a key resource to begin understanding the processes and procedures here at Be. Your signature is required to acknowledge that you have read and understand everything contained inside. If you have any questions about what you see included, please reach out to Carey.
Position Specific Training
There may be additional training(s) and observation required to help acquaint you with your specific position. In this case, Emily or Carey will discuss with you what is required and what to expect in those specific areas. These trainings will likely take place with Carey but may also be guided by another one of our practitioners.
Familiarize yourself with the following trainings from Simple Practice
Simple Practice
Trainings
Simple Practice Availability Reminder
As soon as possible:
Please add your availability on Simple Practice so Emily can schedule your clients accurately. For more information about this process, please see the link below.
Planning on offering Waiver Services?
Community Program Waiver services are specific programs that provide children with disabilities and their families with social supports and services that can help children grow and live their best lives and families flourish. Children or families who wish to take advantage of these services may be eligible to use a Medicaid waiver to pay for them, allowing professionals at Be. to connect and offer services to populations with whom they might not normally be able to reach. Read more about how we’re rethinking our approach to community mental health here.
Schedule a Waiver Services onboarding and training meeting with Carey and Emily
Steps to Begin Credentialing Insurance
Schedule Insurance Onboarding & Training Meeting with Carey and Jaycie
Collect all information required for credentialing forms and applications.
Please see this link for a list to get started.
Submit required Insurance Credentialing Information form
Submit this form only when all required information has been gathered. Forms will be submitted to Emily for final approval, and she will be in touch if further information is required.
Begin specific Insurance Credentialing Process for position
Mental Health Professionals
Yoga Guides
Other Professional
Applications to Acquire
These are the various applications we use at Be. Please download and familiarize yourselves with them.
Please also be sure to test your logins as soon as possible. Contact Emily if you run into any issues accessing your account or using any of the required features.
Be. Specific Organization Email
Each practitioner that joins our team will be provided with a Be. specific organization email through Gmail to be used for business purposes.
For questions about your access or to request a change in password, please contact communications@beholisticcenter.com.
Timekeeping & Payroll
please reach out to Eric!
Once your contract is finalized, please reach out to Eric as soon as possible to set up payroll details and direct deposit by electronic funds transfer (EFT) in order to avoid delays in your payment.
If you have any specific questions regarding timekeeping or payroll, please email both Carey and Eric.
Please note that all billable hours need to be measurable and completed at Be.
Download the Be. Hour Tracking Log
Employees must track and log their hours and detail the associated activities/tasks in the Hour Tracking Log attached.
Logs should be submitted biweekly to Carey and Eric via email for approval by the Sunday before payroll.
Submit Direct Deposit Information
Any updates in the future should be directed to billing@beholisticcenter.com.
Submit All required Payroll Documentation
Forms should be sent to Eric at billing@beholisticcenter.com
Introduce Yourself to the Community
Now that you’re almost ready to offer your gifts and services, our Marketing and Communications Manager, Fletcher, will reach out to you so that we can add your bio to our website and craft an introduction. After that, it’s time to introduce yourself to the community.
Here are a few things we’ll need to get started:
Professional Biography
This is your chance to tell prospective clients all about what makes you unique as a practitioner. Be sure to highlight your strengths, training, and enthusiasm to serve the community. To see an example of what some of our other practitioners have done, visit our team page – but please don’t feel bound by what you see there. Be creative!
Photos
Here again: it’s not about finding the most professional or perfect shot you have. We recommend finding something that conveys your authentic self. (Just be sure the focus is on your face!)
Social Media Channels
We will introduce you on Be.’s social media channels, but we encourage you to actively use your own channels to promote your growing practice, if you desire! We will include them on your website bio and with your introduction so others can find and follow you, if appropriate.
Meet Fletcher
Fletcher manages Be.’s brand presence as well as coordinates details for yoga offerings and special events. He designed and manages Be.’s website and creates materials for the center so that it can continue to grow and spread its message to the Valley and beyond. You can read more about him and find their contact details here.
Fletcher will be your point of contact for all things marketing and content related. If you have any questions, you can email him using the button below.