Thank you so much for inquiring about a collaborative union with us.
At Be. we love the opportunity to work alongside and bring unique offerings to the space with like-hearted practitioners. We view this process as a partnership and hope to create a long-term relationship with you that promotes more collaborative offerings, referrals, and resources for our clientele.
With that in mind, our onboarding process is collaborative in nature and may require a few more steps than a typical ‘space rental approach.’ That is because we are investing in this relationship and desire to grow collectively alongside one another. Further, due to the nature of our space and the potential vulnerabilities of our clientele a bit more goes into the process, but a bit more comes out of it as well. Once we move through this initial process, it allows us to move forward with ease for all future collaborative opportunities.
Step 1 – Development & Determining Level of Fit
At Be. we assess each offering and the practitioner(s) that guide them on an individual basis to ensure that their heart and mission align with the heart and mission we strive to create at Be.
Our goal is to ensure that each offering brings about a fruitful collaborative partnership that fosters a client-centered approach, and we aim to bring unique and comprehensive services hosted by skilled practitioners to our clients that are individually tailored to meet each client where they are. Each offering needs to fit the spirit of the Center because it’s being housed in our special location, which is not only a gathering place for the community, but also a mental health and wellness center servicing clients who may experience vulnerabilities, be encountering a sensitive season of life, and require special areas of consideration.
Initial Information we’ll need from you:
Name & Description of your business (please include website and/or social media channels, if available)
Description of the offering,
Date(s) and Time(s) requested,
Desired fee or cost per participant
Number of participants allowed (min/max),
Name of practitioner(s) guiding the offering
Biography and contact information of the practitioner(s) providing services,
Contact information for practitioner (if different from person making request)
Important Notes to COnsider:
Amount of people expected
The BE You Studio (1st floor) space can hold about 20 people max comfortably if seated, if there is movement involved 12 - 15 is the recommended range.
The Be. Uplifted suite (3rd floor) is a bit more intimate and can hold roughly 15 people max if seated, if movement is involved 8 - 10 is the recommended range.
Date of offering
We need to have all event details finalized at least 6 weeks prior to the offering to ensure that we are able to market and represent the event sufficiently and get all elements scheduled.
Complete a
Background Check
Every contractor and employee of Be. is asked to complete a self-pay background check. Because of our work within the mental health environment and our support of sensitive populations, this step is vital to ensure we can securely protect the confidentiality and wellbeing of our clients.
If the check is clear and we proceed, you will be reimbursed by Be. for the fee associated. To learn more about this process and complete the steps required, please visit this link.
How We Handle Fees & Payment
Fees
We approach the collaborative process on a percentage split basis. The fee for the space is dependent on Be.’s overall level of involvement in the process and your contribution. Generally the fee split ranges from 60% (Be.)/ 40% (guide) to 40% (Be.)/ 60% (guide) depending on the factors associated.
Areas that influence the split include:
Length of offering,
Time and day of offering,
If our Space Coordinator is requested to attend,
Marketing and advertising efforts,
Other space requests or requirements made by the guide
Participant Payments
As part of our services at Be., we collect all the payments from participants via our booking system Vagaro and cover all associated fees.
We require pre-registration for all our offerings to ensure you are adequately prepared for all participants and can be guaranteed of payment at time of each individual’s participation.
After the completion of each offering, the guide will invoice Be. and Be. will issue a check.
Meet the owner of Be. and your initial contact, Carey Sorenson
After you submit your complete New Offering Collaboration Form, Carey will review all the details for your proposed offering and provide you with preliminary confirmation so we can get the ball rolling.
Carey will coordinate an initial visit and tour of Be. and the two studio options available for your offering. (Our property manager and coordinator might attend too!)
Throughout the process, Carey will also be your point of contact to return all required agreements, forms, and final offering consent forms. (More to come on this later.) If you have any questions for her, please contact her any time at be@beholisticcenter.com.
Step 2 – Visiting the space for a tour
Once everything in Step 1 has been finalized, we will coordinate a meeting with you and Carey to tour the space. They will walk you through our home and the studio space you’ve selected to familiarize you with the space and amenities included. Our Property Manager and Coordinator may attend this process as well depending on the circumstances (and even sometimes just to say hello).
Be. has two studio spaces available for your offering. Both studios are light, welcoming, and comfortable, but they have a distinctly unique feel.
Be. You Yoga Studio
Be. Uplifted Private Studio
In addition to our beautiful space, Be. can also provide other supplemental items to help create a comfortable and welcoming environment for all participants, including:
Bolsters
Blocks
Blankets
Straps
Essential Oils
Sound Items
Books
As a support to help guide or supplement your offering, we also offer a 32” television in the Be. Uplifted Suite.
Looking for some onsite assistance?
Our Property Manager & Coordinator is available to attend the offering and help guide you and your guest through the arrival and departure process as well as be your onsite guide.
Step 3 – Review, Polish, Publish
After the initial information submitted has been reviewed and the space visited, we will review the details for each offering to suggest any necessary adjustments or edits.
We often like to develop unique ‘Be. Names’ that fittingly describe each of our offerings. We would love to be a part of that process unless you already have a name determined.
We encourage professionals who are interested in collaborating with us to review some of these offerings we’ve offered in the past so you can get a sense of what we’ve been able to create using this shared vision.
Check out our upcoming offerings
Explore some of our past offerings
Once the final details have been confirmed, we will provide you with the forms required and finish onboarding you with our Space Manager & Coordinator as well as Marketing Manager. (Please note: if these forms are not returned within this time, it may delay the offering.)
Marketing, Branding, and Social Media
Please note that all required forms must be signed and submitted and final offering details confirmed before we can begin to schedule or advertise your offering.
For all events and offerings run in coordination with Be. and housed at the Center, we ask that you allow us to create a majority of the content development and marketing materials (ie., graphic, structure, etc.), which we will provide for you so that you can also use them to promote your offering. This is why we ask that you provide all relevant information and details about the offering (description, fees associated, etc.) to us. This process is included in the split fee rate.
Why do we do this?
This service is provided in an effort to preserve and ensure consistency with Be.’s brand and maintain vision and mission across events, offerings, classes, etc. for all concerned.
We also do this to ensure there aren’t multiple/ competing marketing materials which can cause confusion around continuity of event details.
Steps Involved:
Be. will create an event graphic, copy, and configure all the online registration details and provide them to you so you can share them
Be. will represent and market the event/offering on our website, social media, and other marketing channels and tag any relevant social media accounts you wish
If this is a long-term relationship, Be. may also offer to host your information, business specifics, contact info, and additional offerings on their website on the Be. Community Partners Page
To keep all Be. events, offerings, and classes consistent with Be’s Brand, we require that all advertising and marketing run through our marketing manager & Designer
If you wish to host an offering at Be. that does not desire require any advertising or online presence (ex. If it is a word of mouth approach or the attendees have already been selected), this would would be taken into consideration in assessing the percentage split.
Thanks again for your interest
If you have any questions about the process before getting started, please feel free to reach out to us at be@beholisticcenter.com and we will get back to you as soon as we can. Otherwise, we look forward to hearing more about your idea and working together to bring them to life! When you’re ready to take the next steps and get started on Step 1, please fill out the form linked below.